For a workplace to be truly productive, there needs to be effective communication and smooth coordination among employees. There must be a good flow of information from management to staff and vice versa, and everyone must always be on track with project goals and milestones.
This begs the question: how well do you communicate with your employees? It may come as a surprise, but plenty of companies still use traditional methods of Post-it memos or email correspondence to relay information. Transitioning from these traditional communication methods to digital signage offers significant benefits, such as real-time updates, improved cost efficiency, and enhanced environmental sustainability.
In a corporate setting where things can get busy and hectic, you need to adopt a quick and easy way to reach your employees and communicate information to them. That's where digital signage comes in.
With corporate digital signage, internal communication becomes streamlined and efficient. Internal signage is a powerful tool for internal communication, helping you deliver information in real-time, easily and effortlessly keep your personnel updated, improve company culture and employee achievements. Digital signage also reinforces your brand identity and ensures consistency in messaging across the organization. Additionally, it is a cost effective solution compared to traditional printed materials, reducing expenses and environmental impact. This approach not only streamlines communication but also aligns digital signage with your overall communication strategy.
Why Use Digital Signage for Internal Communications
Digital signage software serves a wide range of purposes. It can inform, educate, and engage, making it a worthwhile addition to your internal communication approach. Digital signage works as part of a broader internal communication system by delivering immediate, visual updates and integrating seamlessly with other communication tools to enhance employee engagement.
Workplace digital signage allows you to deliver internal communications content to your personnel in real-time without relying on them having to open emails or connect to the Internet to view your message. And with their dynamic digital displays and lively visuals that are hard to ignore, you can ensure that you're able to get your message across to its intended audience by delivering dynamic content tailored to different audiences, such as staff, visitors, or customers.
Digital signage isn’t only meant for urgent alerts or important office space announcements, though. They can also be used to improve employee engagement and job satisfaction. Digital signage improves employee engagement by providing real-time updates, transparent communication, and effective message delivery, making it a key tool for improving employee engagement. It also helps engage employees through recognition and interactive content, fostering a sense of community and involvement.
You can even display entertaining content, social media posts, informational videos, company news, and other training resources to encourage learning and skill-building in your workplace. All these lead to highly engaged employees who are 17% more productive and can drive 21% more profit for your business.
Getting Started with Digital Signage
You know, getting started with signage for internal communications really isn't as tricky as you might think. Honestly, it's pretty straightforward once you break it down. Start by figuring out what you actually want to communicate—are you trying to share company news, celebrate team wins, or keep everyone in the loop about HR stuff? Once you've got that sorted, it's time to pick a digital signage platform that actually fits what you need. Look for the good stuff like user-friendly interfaces that won't drive you crazy, scalability that grows with you, and integration that plays nice with whatever systems you're already using. Here's the thing about digital signage versus email—it's kind of like having a helpful bulletin board that actually catches people's attention with moving visuals and real-time updates, so important info doesn't just disappear into those overflowing inboxes we all know too well. If you follow these simple steps, you can get digital signage up and running for internal communications and start making workplace communication better from day one.
Ways to Use Digital Signage for Employee Communications
Now that you know why you should utilize digital signage for internal communications, let's move on to how you can get started. There are many ways to adopt internal communications digital signage into your workplace. Real-world cases and best practice examples show how digital signage can be effectively implemented across different industries. Here are a couple of ideas.
Company Newsletter
If your company is sending out weekly or monthly newsletters to your team, then you know through your click rate data that most of them don't bother opening your emails. It might be time to change your approach of spreading company news and convert your email newsletters to digital newsletters instead.
Display your company newsletter content on digital signage screens positioned in high-traffic areas, deploying content across multiple office locations and communication channels. Covering multiple locations and channels will help you reach a wider audience and get your commercial messaging across more effectively.
Company Performance
Employees want to know that their efforts are helping your company grow and achieve its goals. Use your internal communications digital signage to inform them of your performance metrics by displaying sales figures, profit, and other KPIs.
Stats that show good company performance will validate the work your personnel is putting in and boost employee morale. But if your performance has been less than satisfactory, being transparent to your personnel can motivate them to change their strategies or work harder to help you succeed.
Emergency Alerts
In the event of an emergency, such as a fire, active shooter situation, or natural disaster, you and your employees need to act fast and get to safety. Digital signage for corporate communications comes with emergency alert features that allow you to deploy emergency alerts quickly, giving your employees enough time to respond.
These features don't only come to play when there's an active emergency situation, though. You can also use digital signage for internal communications to facilitate emergency preparedness, instructing your personnel on what to do in case of an emergency or informing them of where they can find the nearest fire exits.
Let your workforce know that you value them by recognizing their hard work and accomplishments on your digital screens — whether it be an “employee of the month” feature or a thank you message for your top-performing staff.
Not only will this boost their job satisfaction and sense of fulfillment, but it will also motivate your employees to perform well and exceed expectations.
Employee Recognition
Let your employees know that you value them by recognizing their hard work and accomplishments on your digital screens — whether it be an “employee of the month” feature or a thank you message for your top-performing staff.
Not only will this boost their job satisfaction and sense of fulfillment, but it will also motivate your employees to perform well and exceed expectations.
Employee recognition through digital signage helps foster a culture of appreciation and engagement in the workplace.
Fun Trivia
Digital signs for internal communication shouldn’t be all about data or work-related information. You can also use them to entertain your employees and encourage them to socialize with their coworkers. Consider asking trivia questions in your displays that will initiate a conversation and get your employees thinking.
Health Information
You can use your internal communications digital signage to help keep your workplace a healthy and safe environment for your personnel. Deploying health information, such as handwashing and sanitizing reminders, diet tips, stress-relief practices, or exercises to reduce work-related pain, can educate your employees on how to take charge of their health and wellness.
Industry News
Keep your employees up-to-date on your industry by displaying company news, trends, and statistics on your internal communications digital signage. You can stream RSS feeds of popular news articles online or create content to show interesting developments in your field.
Meeting Room Signage
If your office meeting rooms are always booked and finding a free schedule ends up becoming a competitive game of tug of war, we'll be the first to tell you that you absolutely need meeting room digital signage.
Displaying ongoing meetings and their durations right outside your board rooms informs the team of what's going on and when which in turn can streamline and ease the booking process.
Motivational Quotes
There will come a point when your employees will feel unmotivated or unproductive. But sometimes, all they need is a small boost to motivate them to keep going and carry on with their tasks. Use your digital signage for internal communications to boost motivation and productivity by displaying quotes and sayings that your employees can relate to.
New Employee Welcoming
Starting a new job can be an overwhelming experience for new team members. You want to make them feel welcome in your company the moment they set foot in the office, ensuring that no new team member is left out of the onboarding and welcoming process. Consider displaying a heart-warming welcome message on your digital screen. They will appreciate the gesture, which in turn will encourage engagement and retention.
Noticeboards
Studies show that employees that feel connected to their organizations are 20-25% more productive. How do you facilitate that connection you ask? A simple solution is to put up a noticeboard.
You can leverage your digital bulletin boards to provide your company members with reminders, lunch invites, company celebrations, etc. Or allow them to send in their inputs to be displayed on screens.
Policy Changes
Companies usually send their employees memos to alert them of any changes in corporate policies, procedures, or initiatives. But the harsh truth is that no one actually reads them.
Internal communication digital signages provide you with a more engaging and effective way of making announcements about updates in internal policies. With digital signage, you can share information quickly and effectively with all employees, ensuring everyone stays informed about important changes. Use dynamic displays to deliver critical information that affects everyone in the organization. Additionally, consider utilizing digital signage for employees’ to-do lists, ensuring important tasks are visible and accessible to all staff members.
Social Media Feeds
Customer feedback contains valuable information that can tell you how your company is being perceived outside the four corners of your office. They make powerful and convincing arguments that reveal what you’re doing right or what you need to improve on. Digital signage can also be used to share positive feedback from customers with employees, helping to highlight customer satisfaction and boost morale.
Consider streaming social media feeds on your digital signage for employee communications, including during employee orientation, to ensure your employees become more aware of public opinion about your company.
Training Videos
Provide your employees with the resources they need to build their skills and improve their performance anywhere they are in the office. Digital tools can be used to display training videos and educate your team members on the spot without them having to block two hours off their schedules to attend a seminar or lecture.
Upcoming Events
Do you have an upcoming corporate event or celebration that you want your employees to attend? Use your signage for internal communication to remind them of the occasion. You can build anticipation by displaying countdowns, providing the event details, or letting your employees know what's in store for them at the event.
Workplace Hazards
To promote workplace safety and prevent accidents and injuries in the office, you can use your digital signage for internal communications to alert employees of any specific hazards. You can even go as far as providing guidelines to help them stay safe in hazardous areas in your workplace, such as the manufacturing room or high-voltage areas. It is especially important to keep frontline workers informed about safety protocols in these operational zones through real-time updates on digital signage..
Targeting Employee Groups
You know, one of the coolest things about using signage for talking to your team is how it can actually deliver messages that matter to specific groups of employees. It's kind of like having a smart bulletin board that knows who needs what info and when. By customizing content and playlists for different departments, teams, or locations, you're making sure each audience gets updates that actually matter to them—no more sifting through irrelevant announcements that don't apply to your day-to-day work. Think about it: warehouse staff probably need to hear about safety updates or shift changes, while your office teams might be more interested in HR news or policy tweaks. Digital signage for employee communications also lets you share social media posts, company news, and those milestone celebrations that make everyone feel connected, you know? It's honestly like having a central hub that keeps everyone in the loop without overwhelming them with stuff they don't need. This targeted approach really helps boost employee engagement, builds that sense of community we're all looking for at work, and makes sure important announcements actually reach the right people when they need to hear them.
Measuring Success of Digital Signage Initiatives
You know, if you really want your internal communication signage to pack a punch, you've got to actually measure how it's doing—and honestly, it's not as complicated as it sounds. Keep an eye on the important stuff like how often your screens are actually up and running, how frequently your content's playing, and whether people are really engaging with what you're putting out there. It's kind of like having a conversation with your workplace and checking if anyone's actually listening. When you dig into these numbers, you'll get a pretty clear picture of whether your digital signage is really supporting your team's communication or if there's room to step things up. Here's the cool part—you can actually use those same screens to gather feedback from employees, which gives you direct input on what's hitting the mark and what needs tweaking. By regularly sharing updates, announcements, and the important stuff people need to know, you're basically creating this transparent environment that keeps everyone in the loop and engaged. That's when you know your digital signage strategy isn't just working—it's really making a difference.
Security and Management Considerations
You know, when you're setting up digital signage for internal communications, security and management really should be your top priorities—honestly, these are the things that'll make or break your whole system. You'll want to choose a digital signage platform that's got solid security features like encryption, secure authentication, and access controls to keep your content and data safe, because the last thing you need is someone messing with your company info. But here's the thing—effective management tools are just as essential, so you're gonna want to look for the ability to update content remotely, schedule playlists, and monitor screen performance all from one platform, which honestly makes life so much easier. This kind of setup ensures your digital signage for employee communications stays reliable and efficient without you having to constantly babysit it. With robust security keeping everything locked down and streamlined management making updates a breeze, you can confidently share critical alerts, important announcements, and policy updates, which really helps foster that transparency and trust across your organization that everyone's always talking about.
Accessibility and Inclusivity in Digital Signage
You know, building accessible and inclusive signage for your internal communications isn't just some nice-to-have checkbox—it's honestly what makes every employee feel like they're actually part of the team. Think about it: when you're designing your digital signage content, why not keep accessibility front and center by throwing in alternative formats like audio descriptions or closed captions for videos? It's kind of like having a translator that speaks to employees with visual or hearing impairments, making sure nobody gets left out of the loop. And here's where things get really interesting—consider how diverse your workforce actually is. Offering content in multiple languages or reflecting different cultural backgrounds isn't just smart; it shows you get it. When you prioritize accessibility and inclusivity like this, your digital signage for employee communications basically becomes a bridge that connects different employee groups, fostering that sense of connection and belonging that honestly makes or breaks workplace culture. This approach doesn't just tick the compliance boxes (though it does that too)—it really demonstrates that you're serious about creating a diverse and supportive workplace where everyone feels valued.
Adopt Digital Signage in Your Workplace
Effective communication is crucial to your organization's productivity and success. It's about time for you to ditch traditional internal communications channels for digital signage. With dynamic displays and engaging content that your personnel can't ignore, digital signs can help you relay information and boost engagement much more effectively. Reliable hardware is essential for effective digital signage, ensuring your displays perform optimally. You can manage and update your digital signage content remotely for greater flexibility and control. Digital signage serves as a strategic communication channel within your internal communications ecosystem, helping you reach employees across multiple platforms. Use digital signage to welcome clients and visitors to your workplace, creating a positive first impression. Modern digital signage solutions are designed to last longer and continue delivering value over time.
Incorporate digital signage into your workplace today. Start a digital signage free trial with Rise Vision's powerful software!
Real Results from Companies Using Digital Signage for Employee Communications
Organizations across industries have seen measurable improvements in workplace communication after implementing digital signage solutions. Here's what business leaders are saying:
Streamlined Multi-Screen Management
Jill Stekel from a corporate office environment shares: "Love this program! It has made it easy to manage all digital displays from one laptop." This centralized control eliminates the time-consuming process of updating each screen individually, allowing communication teams to push messages across the entire workplace instantly.
Proven Long-Term Value
Tony Blevins, who has been using the system for over a decade, confirms its effectiveness: "I have been using this system for 10 years or more. It is a great way to post information for employees." This long-term adoption demonstrates the platform's reliability and continued relevance in evolving workplace environments.
Scalable Office-Wide Implementation
Tracy M from a corporate setting highlights the platform's versatility: "Rise Vision has been a great tool for digital signage across multiple screens in our office." Whether deploying in break rooms, lobbies, or department-specific areas, the solution adapts to various office configurations and communication needs.
FAQ: Digital Signage for Employee Communications
How much does workplace digital signage typically cost?
Pricing depends on how many screens you're running and which features you need. Rise Vision uses transparent per-display pricing with no hidden fees or contracts—you can cancel anytime. Hardware is separate, though many companies use existing TVs or monitors with compatible media players like Chromeboxes, Intel NUCs, or Rise Vision's own media player. The main thing is finding a platform that doesn't lock you into proprietary equipment, which tends to drive costs up unnecessarily.
Do employees actually pay attention to digital signs, or do they just ignore them?
From what we've seen with workplace implementations, static content tends to get tuned out over time. Regular content rotation helps—when you're cycling through company updates, employee recognition, event reminders, maybe relevant news... people check them more consistently. There's no hard rule, but refreshing content daily or weekly seems to maintain attention better than letting the same slides run for weeks. Placement matters too—break rooms and main hallways naturally get more eyeballs than side corridors.
What if we don't have a marketing team to create content?
Rise Vision includes over 600 customizable templates, which honestly makes this manageable without design resources. You're modifying pre-made layouts instead of starting from blank slides each time. The platform also pulls content automatically from sources like Google Calendar, social feeds, and RSS—so you're not manually recreating everything. Saves the back-and-forth with designers or waiting on approvals for simple updates.
Can we control who updates what on different screens?
Yes, Rise Vision supports user roles and permissions. You can set it up so HR manages their screens, operations handles factory floor displays, reception controls the lobby. Prevents conflicting messages and means you're not funneling every single update through one bottleneck person. Larger organizations typically create zones or groups for different departments or buildings.
How quickly can we deploy emergency alerts?
Rise Vision supports CAP (Common Alerting Protocol) for emergency situations—think evacuations, severe weather, active threats. You can override current content and push alerts across all screens or target specific zones. Deployment speed depends somewhat on your network setup, but the system is built for rapid response when seconds count. Worth noting that CAP is particularly important for schools, government facilities, and large campuses with compliance requirements.
What happens if the internet goes down?
Rise Vision caches content locally on the media player, so your screens continue displaying scheduled content even when connectivity drops. You just can't push new updates until internet returns. This offline capability means you won't have blank screens sitting there during an outage—the last scheduled playlist keeps running. Important for maintaining communication continuity, especially if you're displaying safety information or operational updates employees rely on.
