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You Have A Plan to Reopen Safely, Here’s How to Communicate it Effectively

Girl standing in front of a digital sign informing people about temperature scanning.

You and your staff have been working feverishly on creating and implementing a plan to safely reopen – you need to make sure that your plan is communicated effectively on an ongoing basis throughout your organization.

Here is how to cut through the noise and ensure that the plan you have spent months creating is seen, heard, reinforced, and enacted every day, no matter what:

Coronavirus safety signage in an office

Reopen Your Organization Safely Checklist

  • Create a communication plan
  • Implement digital signage to share safety messages
  • Get a mass notification system to distribute emergency messages
  • Use an at-home communication solution to keep everyone up to date

What You Need to Reopen Safely

A communication plan

A communication plan is vital to ensure everyone understands the steps you are taking to keep them safe and their responsibilities within that plan.

The goals of your communication plan should be:

  • To ensure everyone has a clear understanding of safety policies
  • To explain to them their responsibilities in keeping your organization safe
  • To provide confidence that your organization is being safely reopened and make your community feel comfortable

Implement digital signage to share safety policies and positive messages

Digital signage is a fast and effective way to share your safety policies throughout your buildings and help keep your organization safe. Your messaging should be human and caring. It’s important everyone knows your policies, like wearing masks and practicing social distancing, but these messages should be paired with content that makes people feel comfortable and happy to be together again.

Social distancing digital signage in an office.
Direct visitors to your temperature scanning station

Temperature checks with a contactless infrared thermometer ensure no one enters your building with a fever.

 

A temperature scanning demonstration

Rise Vision is now offering temperature scanning machines to our customers. If you need a temperature scanning solution for your organization you can contact us to learn more.

Temperature scanning information signage at a business
Encourage visitors to sanitize or wash their hands at a hygiene station
Hand washing best practices office digital signage
Let visitors know they need to complete a self-assessment before entering

Self-assessment tools can be added to your website, mobile apps, and more. You can use Rise Vision to inform visitors that they need to use your self-assessment tool before entering. A self-assessment tool will guide the user through a series of questions and based on the responses it will make different recommendations to them such as not entering your building.

Digital signage informing visitors to complete a self assessment
Share positive messages and uplifting content to make people feel comfortable
Digital signage showing a motivational message from the CEO
Get all of our COVID safety signs for free

We’ve created 30 COVID safety signs, covering social distancing, mask-wearing, handwashing, and more, that you can print out, use with Rise Vision, or your current digital signage provider. Click below to download them.

Download Free COVID-19 Safety Signs

New to digital signage?

Digital signage is an easy and fast way to get important messages out to your organization. Unlike permanent signage, it can be updated from anywhere and distributed at the click of a button. With a digital signage program like Rise Vision you can share content like the time and date, weather, and your branding. The best part? It doesn’t require any special technical skills, anyone at your organization can contribute.

You can get started with Rise Vision digital signage in minutes by creating an account here. Once you’ve created your account follow our simple three-step plan to get up and running fast.

Step 1. Pick a template

Pick from one of our 300+ easily customizable templates to share safety messages and uplifting content. Below is a template that’s very popular with our customers. It displays the date, time, weather, and has a large area to showcase your important safety, welcome, and other messages.

Easy digital signage with features pointed out
Step 2. Share it anywhere.

After creating a Rise Vision trial account and picking a template, you can share it anywhere! You can share Rise Vision content to digital signage, websites, personal computers, social media, and more.

You Have A Plan to Reopen Safely, Here’s How to Communicate it Effectively-Jul-03-2020-06-14-17-01-PM

To start sharing your new template to your displays you’ll need a digital signage media player. A media player is a small computer that is connected to the TV that you want your template to appear on. Rise Vision supports Chrome OS, Windows, Linux, and Raspberry Pi media players, which you can purchase, pre-configured from our partner the BookPC. If you need any help picking one or getting it set up you can contact us here.

Step 3. Keep it interesting

Once you’ve shared your template to your displays (or elsewhere), you need to keep your audience engaged by regularly updating them with new and relevant content.

Our customers save an average of 16 hours of design and implementation work per week by utilizing the templates we provide combined with our user-friendly, intuitive interface – no prior tech skills required.

Business digital signage templates

If you’re interested in learning more we have a weekly live webinar and a recorded webinar that you can access below. Rise Vision’s best-in-class Support team is here to help you every way they can.

Attend Rise Vision Webinar

Get a mass notification system to distribute emergency messages

When your organization reopens it will be important to have the ability to send emergency notifications to your digital signage and other devices. A mass notification solution like Singlewire can be used to send health and safety messages via text and audio messages using overhead speakers. Singlewire can also integrate with your Rise Vision digital signage to show the same emergency messages on displays throughout your organization.

Once you have finished setting up your Rise Vision account you can connect it to your mass notification system in minutes. And if you need any help our support team will be there to guide you.

Emergency alert digital signage

Use a remote communication solution to keep everyone up to date

To help make sure everyone is aware of your plan, whether we’re on campus, at home, or some combination of the two, you’ll need a way to reach people at home. Some common ways of doing this are intranets, Slack, text messages, emails, social media, and your website.

With Rise Vision you can share your messages to your digital signage, website, social channels, intranets, personal computers, and more with the click of a button. Sharing your digital signage content on your website is a great way to keep people up to date and give them the opportunity to see what’s playing on your displays.

 

Sharing your messages to employee computers is another effective way to make sure your message is noticed. Once you’ve set up Rise Vision on your employee computers, every time your employees open a new tab they will see your most important messages. This helps keep your organization safe, your employees connected, and creates a strong culture. You can learn more about these features here.

Remote employee communication solution

Start your communication plan now

Reopening will be stressful for all involved but clearly communicating the steps you are taking will help keep your organization safe and make them feel more comfortable. We’re here to help you implement your communication plan using all of the tools available.

You can start a trial below to get started or if you have questions about digital signage, temperature scanning, emergency notifications, or something else don’t hesitate to contact us. We respond to every message that comes in, typically in minutes.

Start Free Trial

Contact us with any questions

 

More From Our Blog

Keep your displays interesting - pick new templates every week!

Every week, we send Template recommendations that will make you look great and improve your audience experience. And the best part, they save up to 16 hours of content creation time every week.

Not convinced? Check out the email we sent last week.